Lease Renewal Notice Template
A lease renewal notice offers your tenant a new lease term. You include the new rent, any changes to terms, and a deadline to respond. They sign it or decline.
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What Your Renewal Notice Must Include
A vague renewal offer confuses tenants and delays their response. Be specific about everything that matters.
- New lease dates — Start and end date of the new term
- New rent amount — Current rent vs. new rent clearly shown
- Any term changes — New pet policy, utility changes, rules
- Response deadline — Date by which they must respond
- Signature section — Place for tenant to accept the offer
Important: Send renewal offers 60-90 days before the lease expires. This gives you time to find new tenants if they decline.
5 Mistakes That Lose Good Tenants
Waiting too long to send it
Send 60-90 days early. If you wait until 2 weeks before expiration, tenants have already made other plans.
Shock rent increases
15-20% increases drive tenants away. Small annual increases (3-5%) are easier to accept. Vacancy costs more than modest rent.
No response deadline
Without a deadline, tenants procrastinate. You're left wondering if they're staying or going. Set a date.
Forgetting rent control
In rent-controlled areas, you can only increase by the allowed percentage. Exceed it and the increase is void.
Unclear terms
If tenants don't understand the offer, they won't sign it. Show old rent vs. new rent. Spell out all changes.
Lease Renewal Notice Example
LEASE RENEWAL OFFER
Date: [Date]
To: [Tenant Name]
Re: [Property Address]
Your current lease expires on [Expiration Date]. We would like to offer you a renewal for another [12 months] under the following terms:
New Lease Term: [Start Date] to [End Date]
Current Rent: $1,500/month
New Rent: $1,545/month (3% increase)
Other Changes: None
Please sign below to accept this offer by [Response Deadline]. If we don't receive your response, your tenancy will convert to month-to-month.
Tenant Signature: _________________ Date: _______
[Landlord Name]
This is a simplified example. The generator above creates a complete notice with all required sections and proper formatting.
Why Generate Your Notice with LandlordForms
Done in 30 seconds
Enter dates and rent amounts. Click generate. Send to tenant. Stop editing old templates.
Clear comparison
Shows old rent vs. new rent clearly. Tenants see exactly what changes. No confusion.
Built-in acceptance
Signature section included. Tenant signs the same document. One form does everything.
Retain good tenants
Professional offers show tenants you value them. Happy tenants renew. Vacancy costs thousands.
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Frequently Asked Questions
When should I send a lease renewal notice?
60-90 days before the lease expires. This gives tenants time to decide and gives you time to find new tenants if they decline.
What happens if the tenant doesn't respond?
Check your original lease. Usually, no response means they convert to month-to-month at the same rent. You may need to send a separate rent increase notice.
How much can I increase rent at renewal?
In most areas, whatever the market supports. In rent-controlled areas (California AB 1482, etc.), you're limited to the allowed percentage (often 5% + local CPI).
Can I change other lease terms at renewal?
Yes. Renewal is a new agreement. You can add or change terms (pet policy, parking, etc.). List all changes clearly so tenants know what they're signing.
Do I need separate rent increase and renewal notices?
No. The renewal notice includes the new rent. It serves both purposes. Just make sure to show the old and new rent amounts clearly.
What if the tenant wants different terms?
Negotiate. They might want a shorter term or different move-in date. Good tenants are worth flexibility. Bad tenants are worth losing.
Stop Losing Good Tenants to Disorganization
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